Records Compliance Analyst 1

COMPANY WEBSITE: https://freedomhealthcare.biz/

COMPANY PHONE NUMBER: (667) 770-6320

HUMAN RESOURCES PHONE NUMBER: (410) 372 4513

POSITION TITLE: Records Compliance Analyst

ALTERNATE TITLE(S): Records Compliance Analyst

COMPANY: Freedom Health Systems, Inc.

DIVISION: Accounting & Finance Division

DEPARTMENT: Quality Assurance Department

UNIT: N/A

CLASSIFICATION: W8BEN Independent Contractor. 40 hours per week. Exempt.

COMPENSATION RANGE: $5.00 per hour

WORK SCHEDULE: Monday – Friday, 8:00 AM - 5:00 PM

ACCOUNTABLE TO: Quality Assurance Department Manager

ACCOUNTABLE FOR: N/A

ANTICIPATED TRAVEL: 0% of the time

SUMMARY OF POSITION RESPONSIBILITIES: The Records Compliance Analyst ensures that the organization’s records management practices are in compliance with legal, regulatory, and organizational standards. This role involves monitoring, auditing, and improving records management processes to ensure the integrity, confidentiality, and accessibility of records.

SCHEDULED DUTIES AND RESPONSIBILITIES:

• Records Management: Develop, implement, and maintain records management policies and procedures to ensure compliance with applicable laws, regulations, and industry standards.


• Compliance Monitoring: Monitor and audit records management practices and systems to ensure adherence to legal and regulatory requirements. Identify and address any compliance issues or gaps.


• Documentation and Reporting: Prepare and maintain documentation related to records management policies, procedures, and compliance activities. Generate reports on compliance status, audit findings, and improvement actions.


• Training and Support: Provide training and support to staff on records management policies and procedures. Assist in educating employees on best practices for recordkeeping and compliance.


• Regulatory Updates: Stay informed about changes in relevant laws, regulations, and industry standards related to records management and compliance. Update policies and procedures as necessary to reflect regulatory changes.


• Data Integrity: Ensure the accuracy, confidentiality, and security of records throughout their lifecycle. Implement measures to protect records from unauthorized access, loss, or damage.


• Process Improvement: Identify opportunities for process improvements in records management practices. Develop and implement strategies to enhance efficiency, compliance, and effectiveness.


• Incident Management: Investigate and resolve issues related to records management compliance, including potential breaches or violations. Develop and implement corrective and preventive actions.

UNSCHEDULED DUTIES AND RESPONSIBILITIES:

• Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor.


• Participates in quality assurance and performance improvement plans by completing periodic audits or other activities to ensure regulatory compliance and/or improve service delivery.


• Assist the supervisor, HR, or management with any work-related tasks as requested.


• Responsible for following regulations of COMAR, CARF, any other regulatory body, and company policies/procedures related to your scope of work.


• Co-facilitating orientation of all new hires if requested.


• Support the maintenance of a safe environment by participating in training and drills as requested.


• Advise the supervisor on the development and implementation of protocols to better enhance the efficiency of day-to-day operations effecting change when approvals are made.


• Troubleshoot and abate any issues that could adversely affect the day-to-day operations.


• Report to the Supervisor daily and as requested. Report deviation of operational standards to CEO daily.


• Check emails and company group texts at least every 30 minutes while on duty; respond accordingly.

PHYSICAL DEMANDS: Regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.

WORKING CONDITIONS: Remote work environment

DISCLOSURES:  The specific statements shown in each section of this job description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

NECESSARY COMPETENCIES AND SKILLS:

• Strong understanding of records management principles, laws, and regulations.


• Excellent analytical and problem-solving abilities.


• Proficiency in records management software and systems.


• Strong communication and interpersonal skills.


• Attention to detail and commitment to maintaining data accuracy and confidentiality.

Preferred Attributes:

• Experience with electronic records management systems and digital compliance tools.


• Knowledge of industry-specific records management practices and regulations.


• Experience in conducting audits and managing compliance programs.

NECESSARY EDUCATION / TRAINING / QUALIFICATIONS:

• Bachelor’s degree in Records Management, Information Management, Business Administration, or a related field. Relevant certifications (e.g., Certified Records Manager (CRM), Certified Information Privacy Professional (CIPP)) are a plus.


• Minimum of 2 years of experience in records management, compliance, or a related field, with experience in auditing or regulatory compliance preferred.